6-7 Minute Read
Table of Contents
- Introduction to Electronic Data Interchange (EDI)
- What is EDI & How Does It Help Your Business Grow?
- What EDI Means for Your Business
- How EDI Works in Cool Running Software
- About Our EDI Processing Partner – ACTdata
- The Cost of Setting Up EDI Processing
- How to Get Started with EDI in Cool Running Software
Click on any section of this table of contents to quickly navigate to that area of the blog post.
Introduction To Electronic Data Interchange (EDI)
If your business is looking to scale, streamline your invoicing process, and secure bigger contracts, EDI processing is the key to making it happen. Through our partnership with ACTdata (ConnectPointz), Cool Running Software offers seamless EDI integration to help you invoice customers & get paid more efficiently while also meeting the demands of larger clients.
Major retailers, distributors, and corporate clients require EDI to automate orders, invoices, and inventory management. Without it, you could be missing out on major contracts or stuck with slow, manual processes that hurt cash flow. EDI processing will make sure that your business runs efficiently, gets paid faster, and stays competitive in the industry.
Now, we’re making it easier than ever to understand, adopt, and benefit from EDI. Keep reading to learn why EDI matters, how it works, and how you can get started today.
What is EDI & How Does It Help Your Business Grow?
Electronic Data Interchange (EDI) is the modern standard for electronic business transactions. It allows companies to automate the exchange of documents that are essential to business, such as orders, invoice & more. By eliminating the need for manual data entry, timely emails or faxes, EDI will reduce errors, speed up processing times & make sure that communication is seamless between multiple businesses. This means faster order fulfillment, improved cashflow and the ability to work with larger retail chains that require EDI compliance.
What EDI Means For Your Business
For ice companies that are looking to grow, become more efficient & secure high value contacts, EDI isn’t just used for convenience, it is a game changer. Many major retailers, distributors & corporate chains require EDI compliance, meaning if your business is not set up for it, you could be missing out on major opportunities.
Here Is What EDI Processing Brings To Your Business
Faster Invoicing & Payments
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- Reduce delays, avoid lost paperwork, and get paid faster with automated invoicing.
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Fewer Errors, Fewer Headaches
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- Minimize costly mistakes caused by manual data entry or miscommunications.
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Stronger Business Relationships
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- Meet the requirements of large-scale clients with multiple locations who expect EDI integration.
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Scalability & Growth
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- As your business expands, you can handle increased invoice volume without adding extra admin work.
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By adopting EDI, you position your business for long-term success, ensuring you can invoice efficiently, get paid faster, and build stronger relationships with major clients.
How EDI Works in Cool Running Software
EDI integration in Cool Running Software is designed to make invoicing faster, more accurate, and hassle-free. Instead of each invoice being sent individually to a location and waiting for manual payment, EDI automates the entire process, ensuring your invoices are sent in bulk, received, and processed without delays.
Once your trade partner is set up and properly configured, EDI integration makes invoicing more centralized and highly efficient, reducing administrative work and speeding up payments. Here’s how the process works:
1. Create your invoice as usual in CR Driver or Web Software
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- Create your invoice just like you normally would. Without EDI, these invoices would automatically send to individual locations.
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2. Invoices Are Batched By Trade Partner
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- When EDI is configured, sales are automatically grouped by trade partner and prepped for export.
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3. Manually Export Sales
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- Once the batch is ready, you manually export the invoices to the trade partner with a few clicks.
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4. ACTdata Transmits Invoices
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- The exported data is sent to ACTdata (ConnectPointz), which securely delivers the invoices directly to the trade partner’s system.
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5. Payments Are Processed
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- Once the invoices are sent, the client processes payment, and you can track invoice status and payment progress directly in ACTdata.
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This process eliminates the hassle of manually sending invoices, ensures they are delivered instantly and in the correct format, and reduces payment delays by keeping everything centralized and trackable.
About Our EDI Processing Partner - ACTdata
Cool Running Software partners with ACTdata (ConnectPointz) to provide seamless, secure EDI invoicing. As a trusted leader in EDI solutions, ACTdata handles invoice formatting, transmission, and processing so your trade partners receive them quickly. Their platform also lets you track invoice status and monitor payments, making invoicing faster and more efficient.
ACTdata works with major retailers, distributors, and corporate clients, helping businesses meet the EDI requirements of high-volume trade partners. By leveraging their network, Cool Running Software users can easily integrate with large-scale customers, simplifying invoicing and improving cash flow.
The Cost of Setting Up EDI Processing
EDI processing is a small investment with a big return. It allows you to work with major clients, secure bigger contracts, and automate invoicing for faster, more reliable payments. Beyond meeting retailer requirements, EDI also saves time, reduces errors, and improves cash flow.
Here’s the pricing breakdown for setting up EDI with Cool Running Software and ACTdata (ConnectPointz):
Cool Running Software Fees
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- $25/month per trading partner.
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ACTdata (ConnectPointz) Fees
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- $99 one-time setup & testing per trading partner
- $29/month per trading partner
- First 300 invoices/month: $0.28 per invoice
- Invoices 301+ per month: $0.18 per invoice
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This pricing structure keeps costs manageable, allowing you to unlock new client opportunities while only paying for EDI as you secure and grow your trading partnerships.
How to Get Started with EDI in Cool Running Software
The first step to setting up EDI is contacting us to configure Cool Running Software for EDI processing. We’ll walk you through the setup process and make sure that everything is properly configured for effortless integration.
Email us at iceguy@coolrunningsoftware.com to get started.
Once your system is set up, we’ll guide you through creating your ACTdata (Connect Pointz) account and linking it to Cool Running Software.
You can also sign up directly at cloud.connectpointz.com using promo code “CoolRunning” if you’re ready to move forward.
With EDI in place, you’ll be ready to send invoices more efficiently, reduce delays, and work with larger clients.
