5-6 Minute Read
Table of Contents
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Meet CoolConnect: CRS To Accounting API Integration
Cool Running Software is excited to introduce CoolConnect, the newest addition to our ecosystem of tools built to help ice companies run smoother and faster.
With CoolConnect, you can sync and send sales directly from Cool Running to QuickBooks Online, no CSV files, no manual uploads, no middleman. Just a smooth API connection that only requires a few clicks.
(+ more accounting platforms coming soon)
(+ more accounting platforms coming soon)
For years, moving sales into QuickBooks Online meant relying on middleman tools like Transaction Pro, exporting CSVs, uploading files, and mapping fields every time. Competitors still require this setup because they’re stuck on client based systems.
With Cool Running’s cloud based architecture, CoolConnect eliminates the extra steps. You get a direct API connection to QuickBooks Online which is faster, cleaner, and built for the future of ice business software.
Old Workflow vs. New Workflow
The Old Way
Manual with CRS or Competitors
For years, getting sales into your accounting system meant extra steps. Even with Cool Running’s accurate mapping and strong export files, the process still looked like this:
- Export a CSV file from your delivery system
- Upload the file into Transaction Pro (or another middleman tool)
- Map and validate fields before posting
- Double-check sales in QuickBooks after import
- Repeat the same process for every batch
The New Way
CoolConnect: API Connection
CoolConnect changes the game. Today, QuickBooks Online users get something no one else has: a direct API connection that replaces all those manual steps. With CoolConnect, you simply:
- Select your sales batch in CoolConnect
- Click export—no CSVs, no uploads, no middleman
- See invoices and payments appear instantly in QuickBooks Online
- Automatically sync new customers and products created in Cool Running
- Make corrections inside CRS before the upload—CoolConnect instantly updates the batch so your data is always accurate
The result: faster books, cleaner data, and more time back in your day.
Watch CoolConnect in Action:
Watch as Tony Dickson walks through how CoolConnect syncs your sales from Cool Running directly into QuickBooks Online with just a few clicks.
Benefits For Your Business
In the ice business, every minute counts. The less time you spend messing with exports and uploads, the more time you have to keep trucks moving and customers happy. CoolConnect makes accounting faster, easier, and more reliable.
- Save time – no more exporting, uploading, or mapping.
- Cut errors – what’s in Cool Running is what goes to QuickBooks.
- Stay accurate – new customers or products get created automatically.
- Work faster – invoices and payments post in minutes, not hours.
CoolConnect vs. Transaction Pro — Here’s Why It Matters
We’ve built CoolConnect to take you beyond what Transaction Pro can offer, especially for modern, automatic accounting workflows.
Workflow Steps
❌ Transaction Pro – Export CSV → Upload → Map → Import → Fix errors
✅ CoolConnect – Pick sales → Export → Done
Edits & Adjustments
❌ Transaction Pro – Any changes after export require remapping
✅ CoolConnect – Edits in Cool Running sync automatically before export
Customers & Products
❌ Transaction Pro – New customers or products must be added manually
✅ CoolConnect – New customers/products in Cool Running sync into QuickBooks automatically
Speed & Sync
❌ Transaction Pro – Batch uploads, lag time, more manual checks
✅ CoolConnect – Real-time API posting; invoices/payments appear in minutes
Pricing & Future
❌ Transaction Pro – Complex plans that require more $ as you grow
✅ CoolConnect – Flat $30/mo, API-first, with Xero + Sage coming soon
Bottom line: Transaction Pro was the best CSV-based tool. CoolConnect is the next step — faster, cleaner, and built for the future.
Start Using CoolConnect Today
Get sales into QuickBooks Online in minutes, not hours. No more CSV exports, uploads, or endless mapping, just a smooth API connection that syncs invoices and payments with a few clicks.
Built for Efficiency
Keep working the same way in Cool Running. When it’s time to close out, open CoolConnect, select your batch, and export. Your books update instantly, keeping your accounting as efficient as your routes.
For Current Customers
CoolConnect replaces Transaction Pro at a similar monthly cost, but with far fewer steps and faster results. Ready to upgrade? Fill out our setup form today and start saving valuable time every week.
For New Visitors
CoolConnect is part of Cool Running’s bigger mission: building modern tools that make ice delivery companies faster and more efficient. Click below to book a demo and see how CRS + CoolConnect transforms your workflow.
Have any questions? Contact us directly at iceguy@coolrunningsoftware.com or 440-343-1744
